Purposes:

This screen allows MIMS users to update the system to indicate that the file is not to be reported to the Credit Bureau any longer.

1. MIMS user must have applicable security authorization to view files.

The following groups have access to this screen:

· SIU Agent

· System Administrator

Helpful Hints:

· User may remove the debtor from the credit bureau report, this means that Alberta Justice (MEP’s identifier on the credit bureau report) will no longer appear as an interested party in the debtor (Alberta Justice listing is removed totally from the report). This would be done if there was a court Order requiring this collection tool be removed, or other extraneous circumstances.

· User may stop reporting the debtor to the credit bureau. This would be done when the debtor has maintained a good payment history for a 12 month consecutive time frame. It may also be used when the file closes for various reasons. After a specified time frame the debtor may then direct a request to the credit bureau to have the item removed from his credit bureau report. In this situation the item remains on the credit report, however it will not be actively updated.

Procedure:

1. Enter the desired MEP file number into the field labeled ‘File Number’ and then click the ‘Get’ button to retrieve the file.

2. Select the appropriate status:

· ‘Terminate from Credit Bureau Reporting’ – select this option if you wish to terminate actively reporting the debtor to the Credit Bureau. You must also select the appropriate assessment level using the drop down box provided.

· ‘Remove from Credit Bureau’ - select this option if you wish to remove the debtor completely from the Credit Bureau.

· ‘Remarks Only’ – select this option if you wish only to make comments regarding the file.

3. Enter your comments in the field box labeled ‘Additional Remarks’ (this is mandatory if ‘Remarks Only’ is selected).

4. Click the ‘Save’ button to save the data entered.

S82 Credit Bureau (Updates):

Screen Label	Description/Instructions
Update Segment
Terminate from Credit Bureau Reporting	Select this option if you wish to terminate the reporting of the debtor to the Credit Bureau.
Assessment Level	Using the drop down box, select the appropriate assessment level of the debtor. Mandatory if ‘Terminate from Credit Bureau Reporting’ is selected.
Remove from Credit Bureau	Select this option if you wish to remove the debtor from the Credit Bureau completely.
Remarks Only	Select this option if you wish only to make comments regarding the file.
Additional Remarks	Enter your comments regarding the status of the debtor. Mandatory if ‘Remove from Credit Bureau’ or ‘Remarks Only’ has been selected. Maximum length of 200 characters.
	Click this button to finalize the process.
	Click this button to return to the ‘S85 Collection Tool History’ screen.
Status Section
Registration	Registration Date – displays the date in which the Credit Bureau registration took place. User – displays the MIMS User name that registered with the Credit Bureau.
Remarks	Remarks by… on… – displays the MIMS User name that entered the comments and on which day the comments were made.

Possible Error Messages/System Warnings:

ID	Error Message Description	Action
Remove From Credit Bureau
105	Additional Remarks is mandatory.	Ensure that you’ve entered comments when you have selected either status: ‘Remove from Credit Bureau’ or ‘Remarks Only’.
269	Assessment Level is mandatory.	Ensure that you have selected an assessment level when the status selected is ‘Terminate from Credit Bureau Reporting’.

Top of Document é

VIEW NON-EDITABLE CR/BU

Purposes:

This screen allows MIMS users to view a credit bureau record that is no longer editable.

1. MIMS user must have applicable security authorization to view files.

The following groups have access to this screen:

· SIU Agent

Helpful Hints:

User may wish to review a previous Credit Bureau Report and why the report was terminated or removed.

Procedure:

1. On the ‘S85 Collection Tool History’ screen, enter the appropriate MEP file number into the field provided and click the ‘Get’ button.

2. Click on the ‘Alter Criteria’ button located at the bottom of the screen.

3. The system will take you to ‘S38 History of Collection’ screen, where you check the unmarked box ‘Concluded’ located in the status section of the screen.

4. Click the ‘Apply’ button and the system will return you to the ‘S85 Collection Tool History’ screen where all concluded tools will now be displayed.

5. Click on the appropriate concluded MVDR.

6. The system will display the non-editable screen of ‘S82 Credit Bureau’.

S85 Collection Tool History: (Steps 1 & 2)

S38 History of Collection: (Steps 3 & 4)

S85 Collection Tool History: (Step 5)

S82 Credit Bureau (Updates) (Step 6)

Screen Label	Description/Instructions
Non-Editable
Registration
Registration Date	Displays the date in which the Credit Bureau registration took place.
User	Displays the MIMS User name that registered with the Credit Bureau.
Termination
Date	Displays the date in which the termination took place.
User	Displays the MIMS User name that terminated to debtor from the Credit Bureau.
Status	Displays the status of the credit bureau report at that time.
Assessment	Displays the assessment level the debtor was determined to be.
Remarks
Remarks By	Displays the MIMS user name that entered comments
On	Displays the date on which the MIMS user entered comments.
Buttons
	Click this button to go to ‘S38 History of Collection’ screen (this button is only on S85 Collection Toll History screen).
	Click this button to alter the search criteria of collection tools.
	Click this button if you wish to cancel the alteration of your collection tool history search.
	Click this button to save the changes you’ve made to the file.
	Click this button to return to the ‘S85 – Collection Tools History’ screen.